# DocuSmart AI — Full Content Reference Last updated: May 2026 Source: https://www.docusmart.eu --- ## Home Page (https://www.docusmart.eu/) ### What is DocuSmart AI? DocuSmart AI is an AI-powered document search platform built for nonprofits and civil society organisations. It lets teams ask their documents questions in plain English and get instant, citation-backed answers — without migrating files or changing existing workflows. Instead of hunting through folders across Google Drive, OneDrive, and Dropbox, teams type a question like "What did we report to the Community Foundation last year?" and get a direct answer with the source document cited. **Key benefits:** - Cut grant prep time — retrieve past applications, impact data, and funder-specific language in seconds - Preserve institutional knowledge when staff leave - Give new hires and volunteers self-serve access to organisational knowledge - Compile funder reports and board packs from scattered records in minutes - Works on top of your existing file storage — no migration required ### How It Works 1. **Connect your storage** — Link Google Drive, OneDrive, or Dropbox with one click using OAuth. No files are copied or moved. 2. **Ask a question** — Type a natural language question in the DocuSmart chat interface or Slack (/ds command). 3. **Get a cited answer** — DocuSmart searches your documents, synthesises an answer, and shows you exactly which documents it came from. ### Security - AES-256 encryption at rest and in transit - Per-user data isolation — no data shared between organisations - Read-only access to your files — DocuSmart never modifies or deletes documents - Original documents are never stored — only encrypted embeddings - GDPR compliant - Your data is never used to train AI models --- ## Features (https://www.docusmart.eu/features) ### Natural Language Search Ask questions in plain English. No Boolean operators, no folder archaeology, no need to remember file names. Just ask "What are our GDPR data retention policies?" and get the answer from your actual documents. ### Cross-Platform Search Google Drive, OneDrive, and Dropbox are searched simultaneously in a single query. No migration required and no need to consolidate your files — DocuSmart sits on top of what you already use. ### Citation-Backed Answers Every answer includes direct links to the source documents and the specific passages used to generate the response. Your team can verify every answer, which is critical for compliance and grant reporting. ### Slack Integration Install the DocuSmart app in Slack and use the /ds command followed by your question. The AI searches your documents and replies directly in the channel with a concise answer and source links — no need to leave your conversation. ### Document Summarisation Get concise summaries of long documents instantly. Upload a 60-page policy document and ask "What are the key points?" without reading the whole thing. ### Data Queries from Documents Run simple calculations and data queries directly from your documents — useful for extracting figures from spreadsheets, financial reports, and grant budgets. ### Enterprise Security - AES-256 encryption at rest and in transit - Per-organisation data isolation - Read-only OAuth access — files are never modified - GDPR compliant with full audit trail - No original document storage --- ## Pricing (https://www.docusmart.eu/pricing) ### Nonprofit Plans **Starter — €150/month** - 1,000 AI queries/month - Up to 5 users - Google Drive integration - AI search with source citations - 10 GB document index - Email support **Growth — €250/month (most popular)** - 2,500 AI queries/month - Up to 20 users - Google Drive integration - AI search with source citations - Slack /ds command - 50 GB document index - Basic team analytics - Priority email support **Impact — Custom pricing** - Unlimited AI queries - Unlimited users - All integrations - Advanced analytics and custom SLA ### SME Plans (also available) - Solo: €20/month (1 user, 500 queries) - Team: €25/user/month (750 queries per user) - Business: contact for pricing **Grow Digital eligible:** Irish SMEs can claim up to 50% off (up to €5,000) via the government's Grow Digital voucher scheme. ### Pricing FAQ **Is there a free trial?** Yes — contact the founder directly via LinkedIn to arrange a trial. **Are there lock-in contracts?** No. Month-to-month billing with no minimum commitment. **What is the Grow Digital scheme?** The Irish government's Grow Digital programme provides SMEs with vouchers of up to €5,000 (50% of cost) for approved digital tools. DocuSmart is an approved provider. See https://www.docusmart.eu/growdigital for details. --- ## Use Cases (https://www.docusmart.eu/use-cases) ### For Nonprofits and Charities **Grant writing acceleration** Fundraising teams spend hours searching for last year's application, previous impact stats, and historical programme data. DocuSmart retrieves them in seconds, cutting grant report preparation from days to hours. **Regulatory compliance (SORP, CRA, Charities Regulator)** Auditors and board members need quick access to policies, minutes, and compliance documents. DocuSmart surfaces the right document immediately, with the exact passage that answers the question. **Institutional knowledge retention** When a Programme Manager or Finance Officer leaves, their knowledge leaves with them. DocuSmart preserves that knowledge by making every document they worked with instantly searchable — regardless of where it was stored. **Board reporting** Board secretaries and CEOs can quickly compile board packs by asking questions like "Summarise our Q3 programme outcomes" and getting answers drawn from existing reports. ### For SMEs (10–100 people) **New hire onboarding** New employees can self-serve answers to "Where's the sales process doc?" or "What's our expense policy?" without interrupting senior staff — reducing onboarding time by days. **Knowledge retention when staff leave** When employees leave, their knowledge of where things are stored leaves too. DocuSmart ensures every document remains findable regardless of who created or named it. **Operations and compliance** Operations managers can instantly retrieve SOPs, supplier contracts, compliance certificates, and health & safety documents without digging through shared drives. **Customer and project history** Account managers and project leads can ask "What did we agree with Client X in 2023?" and get the answer from contracts and emails in seconds. --- ## About (https://www.docusmart.eu/about) DocuSmart AI is a natural language document retrieval tool built primarily for nonprofits and civil society organisations. Ask a question in plain English and get the answer, surfaced from documents that already exist across your systems. **Product features:** - Natural Language Search — ask questions in plain English; no Boolean operators or folder archaeology - Cross-Platform Search — Google Drive, OneDrive, and Dropbox searched simultaneously; no migration required - Document Summarisation — get concise summaries of long documents instantly - Data Queries from Documents — run simple calculations and data queries directly from your documents Built for organisations of 5 to 100 people who are losing time to fragmented document storage and losing institutional knowledge to staff turnover. No migration required — DocuSmart sits on top of what you already use. ### The Founder **Paul Murnane — Founder & CTO** - Age 23 - TU Dublin — First Class Honours, Computer Science - Enterprise Ireland New Frontiers Phase 2 (IADT, Dún Laoghaire) Before DocuSmart, Paul worked as an integration engineer at an early-stage startup. During his final year at TU Dublin, he built a citizensinformation.ie AI assistant solo — completing it 8 months before a government-funded team backed by the OGCIO released the same product. He has 18+ months of hands-on experience building document intelligence and AI systems using Claude, OpenAI, Hugging Face, and Tensorix, and has participated in multiple hackathons. Paul is currently on Enterprise Ireland's New Frontiers Phase 2 accelerator at IADT in Dún Laoghaire, and is actively doing customer discovery across Ireland, the UK and the US — with 20+ interviews completed. **Achievements:** - 20+ customer discovery interviews completed - Built citizensinformation.ie AI 8 months ahead of a government-funded team - 18+ months building document intelligence and AI systems ### The Vision DocuSmart was built on a simple belief: organisations already have the information they need. They just can't find it. - No nonprofit should lose a grant because they couldn't find last year's report in time. - No charity should lose institutional knowledge when a staff member leaves. - No SME should spend hours hunting for a document that already exists somewhere in their systems. DocuSmart is building toward becoming the standard layer of document intelligence for mission-driven organisations — starting with nonprofits and SMEs in Ireland, the UK and the US. **Current status:** Backed by Enterprise Ireland's New Frontiers programme. Signing design partners. Actively validating with nonprofits and SMEs across Ireland, the UK and the US. --- ## FAQ (https://www.docusmart.eu/faq) **How does DocuSmart access my Google Drive files?** We use OAuth 2.0 for secure, read-only access to your Google Drive. You maintain full control and can revoke access anytime from your Google account settings. We never modify or delete your files. **What file types are supported?** We currently support PDFs, Google Docs, Google Sheets, and Google Slides. We're actively working on adding support for more formats including Word docs, Excel spreadsheets, and PowerPoint presentations. **Is my data used to train AI models?** Absolutely not. Your documents are private and confidential. We never use your data to train AI models or share it with third parties. Your data is yours, period. **How accurate are the AI answers?** Our RAG (Retrieval-Augmented Generation) system provides highly accurate answers by searching your actual documents first, then using AI to synthesise the information. Every answer includes source citations so you can verify the information yourself. **Can I use DocuSmart with multiple Google accounts?** Yes. Each user can connect their own Google Drive account. For teams, each member has their own isolated workspace with access only to their connected files. **What happens if I cancel my subscription?** You can cancel anytime. Your data remains in your Google Drive (we never store originals). After cancellation, you can export your query history and we'll delete all indexed data within 30 days. **How does the Slack integration work?** Install the DocuSmart app in Slack and use the /ds command followed by your question. Our AI searches your documents, generates a concise summary with key points, and replies directly in Slack with both the answer and source links for verification. No need to leave your conversation. **What cloud storage platforms do you support?** We currently support Google Drive with one-click OAuth connection. OneDrive and Dropbox integrations are coming soon. All platforms will work through the same unified search interface. **Is DocuSmart suitable for nonprofits?** Absolutely. DocuSmart is built with nonprofits in mind — accelerate grant writing with instant retrieval of past applications and impact data, compile funder reports from scattered sources, and maintain full compliance with sensitive data handling. We're already validated with leading Irish and UK nonprofits. **How does DocuSmart help small businesses?** For SMEs with 10–50 employees, DocuSmart eliminates the knowledge bottleneck. New hires self-serve answers instead of interrupting senior staff, tribal knowledge is preserved when people leave, and your team finds SOPs, contracts, and past proposals without knowing where they're stored. **How is my data kept secure?** All data is encrypted at rest (AES-256) and in transit. Each organisation has complete data isolation — no data is shared between organisations. We're fully GDPR compliant, and your credentials are encrypted separately. We never store original copies of your documents. **Do you offer custom enterprise plans?** We're currently in early access with our standard team plan where you pay per user/month. Custom enterprise options will be available after launch. Join the waitlist to stay updated. --- ## Grow Digital (https://www.docusmart.eu/growdigital) The Irish government's Grow Digital programme provides SMEs with vouchers of up to €5,000 (covering 50% of approved costs) for digital tools that improve business productivity. DocuSmart AI is an approved Grow Digital provider. Eligible Irish SMEs can use a Grow Digital voucher to get DocuSmart at 50% off, with the remaining 50% covered by the government scheme. **Eligibility requirements:** - Registered business in Ireland - 10–250 employees - Annual turnover under €50 million - Have not received a Grow Digital voucher in the last 12 months **How to apply:** 1. Check eligibility on the Enterprise Ireland Grow Digital portal 2. Select DocuSmart AI as your approved provider 3. Complete the application — typically approved within 2–3 weeks 4. Start using DocuSmart at the subsidised rate Contact the founder directly at https://www.linkedin.com/in/paul-murnane/ for help with the application process. --- ## Blog Highlights (https://www.docusmart.eu/blog) DocuSmart publishes articles on AI document search, knowledge management, nonprofit operations, and SME productivity. Topics include: - Why nonprofits and charities lose institutional memory when staff leave - How AI document search differs from ChatGPT, Claude, Google Workspace AI, and Microsoft Copilot - GDPR documentation requirements for Irish and UK charities - How to prepare for Charities Regulator inspections - Grant reporting workflows and how to cut preparation time - Why folder naming conventions always break down - The hidden admin load on nonprofit programme staff - How natural language search replaces inefficient keyword search See https://www.docusmart.eu/blog for the full archive of 60+ articles. --- ## Privacy & Security (https://www.docusmart.eu/privacy) DocuSmart AI is fully GDPR compliant and designed with a privacy-first architecture: - Original documents are never stored on DocuSmart servers - Only encrypted vector embeddings (mathematical representations) are stored - All data encrypted at rest with AES-256 and in transit with TLS - Complete data isolation between organisations - No data is used to train AI models - Indexed data deleted within 30 days of subscription cancellation - Users can revoke file access at any time from their Google/Microsoft/Dropbox account settings Data controller: DocuSmart AI (Ireland) Contact: https://www.linkedin.com/in/paul-murnane/